Previous Bank Reconciliation Reports

by Anonymous

Why can't you print previous bank reconciliation reports? I can only go back one month. I try to remember to dump them to Excel, in case I ever need a soft copy in the future, but I don't always remember.

Jennifer replies:

QuickBooks Pro and Simple Start do not have the feature to print prior bank rec reports.

Your Excel idea is a good one - I had not thought to do that. You can also try to remember to print the report each time you run a bank rec, and staple it to the back of your bank statement. That's what I recommend to my clients.

QuickBooks Premier and Enterprise Solution do allow prior rec reports to be printed. It's a nice feature, one of the "bells and whistles" of the more expensive programs.

If you really need to see the actual reports, contact your accountant and see if he/she runs a Premier version of QuickBooks. If so, then once your file is uploaded, he/she can print the reports and fax or email them to you.

The only reason I've ever needed to see an older bank rec report was to see when a certain transaction was reconciled. If recs are run regularly, and generally go smoothly, then the transactions will reconcile in QB the same month they clear the bank. So if an older rec report is not available, pull up the bank statement when you suspect the transaction cleared. It will have been marked "cleared" in QB this same month, again this assumes that the recs are done regularly and go well each time.

Special QB adjustments are an exception. If you made one of these and need to see when it was marked as "reconciled,"..... hmmmm..... I don't know the answer. Maybe somebody reading this does and can post a comment below? Thanks.